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Albion City Council
Regular Meeting
August 15, 2022 - 6:30 PM


Minutes from the August 15, 2022 regular Albion City Council Meeting held at the Albion City Hall at 6:30pm.

The Albion City Council meeting was called to order by Mayor Hemming. Roll call was; present were city council members D. Loffgren, D. Stanton, L. Kelley, K. Swaim, and S. Wickam

Swaim made a motion to approve the agenda, Kelley 2nd motion, motion carried 5-0. Kelley motioned to approve the consent agenda which consisted of the July 2022 Albion City Council Minutes and the August 2022 claims list, motion was 2nd by Stanton, motioned carried by a 5-0 vote.

CLAIMS REPORT
VENDOR REFERENCE                      AMOUNT CHECK # CHECK DATE           
ACCESS SYSTEMS                 Copier Payment                    $138.62 15054951 8/5/2022
AHLERS AND COONEY PC           Emails/Phone Calls                $65.00 25927 8/11/2022
ALBION FIRE DEPT.              July Meetings/calls               $192.00 25928 8/11/2022
ALLIANT UTILITIES              July Utilities                    $4,225.04 15054950 8/8/2022
CARD SERVICES                  TR Notices                        $696.71 15054946 8/16/2022
CASEYS GENERAL STORE, INC      July Fuel Bill                    $1,169.84 15054944 8/16/2022
CHEM-SULT, INC                 SodiumHypochlorite 45 gal         $353.75 25929 8/11/2022
CONRAD TIRE & AUTO INC         Tire repair                       $50.00 25930 8/11/2022
EFTPS                          FED/FICA TAX                      $1,308.80 15054935 7/25/2022
HEART OF IOWA COM COOP         LOAN HOI ALBION GYM DEMO          $1,255.31 15054945 8/15/2022
HOME RENTAL CENTER             No Dumping Signs Posted           $66.50 25931 8/11/2022
IOWA DEPT OF NATURAL RESC      NPDES annual fee                  $210.00 25932 8/11/2022
IOWA ONE CALL                  emails/voicemail                  $39.00 25933 8/11/2022
IPERS                          IPERS                             $916.09 15054936 7/25/2022
JOHN DEERE FINANCIAL           Stihl Trimmer/Line/oil            $241.00 15054947 8/16/2022
JOHN DEERE FINANCIAL           10W30/GrSpray Paint/OIL filter    $85.79 15054948 8/16/2022
KEYSTONE LABORATORIES, INC.    Water/wastewater Samples          $552.50 25934 8/11/2022
MARSHALL COUNTY ENGINEER       Steel Post/Anchors/Roadstone/     $414.68 25935 8/11/2022
MENARDS - MARSHALLTOWN         2A Charger w/27A ES               $369.84 25936 8/11/2022
MINUTE MAN                     Brochure-Library                  $16.95 25937 8/11/2022
MOLER SANITATION               GARBAGE/RECYCLING                 $198.38 15054949 8/3/2022
MOMAR INCORPORATED             One-Step @55 gal                  $3,427.19 25938 8/11/2022
NEW CENTURY  FS                Weed control @ Lagoon             $366.85 25939 8/11/2022
O'REILLY                       Oil                               $15.86 25940 8/11/2022
PLUMB SUPPLY COMPANY - MT      Heavy Dety CMNT/PVC Cleaner       $24.63 25941 8/11/2022
RANEA WONDERS                  Aug Cell Phone                    $65.00 25925 8/8/2022
RAYMON ENTERPRISES             $400.00-2021 & $400.00-2022       $800.00 25942 8/11/2022
REGION 6 PLANNING COMMISION    CDBG Adm                          $1,922.00 25943 8/11/2022
RHONDA R GUY                   Water/Wastewater Management       $1,095.00 25944 8/11/2022
SCHARNWEBER WATER COND. INC.   Rock/Sand/Cement/Dirt             $60.61 25945 8/11/2022
SCHENDEL PEST CONTROL          Monthly Pest Control              $32.70 25946 8/11/2022
SCOTT GIANNETTO                Aug Cell Phone                    $65.00 25926 8/8/2022
TIMES REPUBLICAN               Meeting Minutes                   $33.75 25947 8/11/2022
TREAS-IA - SALES TAX           Sale Tax payment                  $112.08 15054940 7/28/2022
VEENSTRA & KIMM, INC.          Prof. Ser June-July               $350.82 25948 8/11/2022
WELLMARK                       Health Ins Prem                   $894.00 15054952 8/1/2022
IA DEPT OF REV- WET PAYMENT    QUARTERLY WET PAYMENT             $1,421.39 15054954 7/28/2022
Accounts Payable Total           $23,252.68
Payroll Checks                      $4,624.10
***** REPORT TOTAL *****         $27,876.78
GENERAL   Donations               $7,160.09
ROAD USE TAX                      $4,321.28
EMPLOYEE BENEFITS                 $670.50
WATER                             $9,762.03
WELL 5 CAPITAL PROJECT            $350.82
SEWER                             $5,612.06
TOTAL FUNDS                       $27,876.78

 

Deputy Cecak from the Marshall County Sheriff’s office was present to read the July Sheriff’s report. R. Guy was present to give her report on the Water/wastewater, there was much discussion on the discolored water periodically being present, Loffgren explained that it has to do with the construction of the Wells, and we will continue to see this until the Well is completed, the Albion City Council discussed getting the water tower cleaned inside and out, Guy stated that she was able to get us on the schedule for next April cleaning the inside, the Albion Fire Dept is going to see if they can get the outside cleaned their equipment. Fire Chief Betts gave his monthly report, updated the council on the shipping container storage unit project. R. McRill from the EMS gave his report, things running good in his department. Swaim from the Parks dept updated the council on the two projects happing at the park, one being the clown swing being repair and painted, the other being a volunteer project to update the edging around the playground equipment, Swaim reminded everyone that any one want to volunteer to help to be at the city park at 6:00pm Wednesday August 17 2022. City Maintenance asked Streets department about getting some bids for the concrete patch on Chicago St, and a couple of sections of streets that are crumbling apart. Stanton from streets dept agreed to getting those bids. K. Oaks from the Albion Municipal Library Board gave an update on the hiring of a new library director, stating that they have a candidate and are checking references. The council moved on the motions, Loffgren made a motion to waive the Right of First Refusal on the current lease for Parcel D being leased from Raymon Enterprises and enter into a new lease with L. Raymon with Raymon’s purchase of Parcel D from Raymon Enterprises, the motion was 2nd by Stanton; a roll call vote was done with 5 ayes & 0 nays, Mayor Hemming declared the motion carried. The city clerk gave an update on a project happening at the Veteran’s Park, which is the building of a 36’ x 21’ Pavilion with an 8’ plaza. There was also a discussion about the addition of Stop and Autistic Child at play signs being added at the corners of E. George St and Liberty, and E. George St and East Street making these 2 intersections a 4 way stop, in an attempt to get traffic to slow down and watch for children., and the addition of 25 MPH Speed limits signs coming into to Albion off the gravel roads of E. George street and Stanley Mill Rd into town on Stanley Mill Street. The Albion City Council asked the clerk to get an ordinance written, to have the 1st reading of said ordinance at the September 2022 Albion City Council meeting. Kelley motion to adjourn, Loffgren 2nd followed by 5 ayes 0 nays. Mayor adjourned meeting a 7:20pm.

Albion City Council
Regular Meeting
July 18, 2022 - 6:30 PM


Minutes from the July 18 2022 regular Albion City Council meeting held at 6:30 pm at the Albion City Hall

The meeting was called to order by Mayor Hemming; present were council members D. Loffgren, L. Kelley and K. Swaim. Absent were members D. Stanton and S. Wickam. L. Kelley made a motion to approve the agenda, motion was 2nd by K. Swaim; motion carried with a 3-0 vote

CLAIMS REPORT
VENDOR
REFERENCE
AMOUNT
ACCESS SYSTEMS
Copier Payment
138.62
ALBION FIRE DEPT.
June 22 Fire Calls/Meetings
336
ALLIANT UTILITIES
June 22 Utility Bill
3,769.85
ARNOLD MOTOR SUPPLY
Repairs to Clown Swing
405.28
AssuredPartner Great Plain LLC
2nd half Workcomp Prem
3,152.00
CAHOY PUMP SERVICES
Well#6 Payment #8
80,548.60
CARD SERVICES
Signs
317.61
CASEYS GENERAL STORE, INC
June 2022 Fuel Bill
1,122.90
CHEM-SULT, INC
SodiumHypochlorite
310
EFTPS
2nd Q Fed. Tax Deposit
1,481.81
EFTPS
FED/FICA TAX
1,308.80
ELECTRIC SUPPLY COMPANY
12 ATR Q 1500 T3 CL L 240V
84
HEART OF IOWA COM COOP
LOAN HOI ALBION GYM DEMO
1,255.31
HEART OF IOWA COMMUNICATIONS
July Phone Bill
319.62
IOWA DEPT OF NATURAL RESC
Ann Water Supply Fee FY23
49.34
IOWA ONE CALL
Emails/Voicemails
21.8
IPERS
IPERS Payment
147.52
IPERS
IPERS
916.09
JOHN DEERE FINANCIAL
12V Remote Control/Sprayer
77.66
JOHN DEERE FINANCIAL
Service Call/Electric/Skidload
709.55
KEYSTONE LABORATORIES, INC.
Water/wastewater Samples
746.75
MD CONSTRUCTION INC
Clean up Burn Pile
8,575.00
MENARDS - MARSHALLTOWN
Skidloader/Battery
261.55
MINUTE MAN
Heritage Brochure
27.93
MOLER SANITATION
GARBAGE/RECYCLING
283.98
O'REILLY
G Force Belt/Sewer
126.81
RANEA WONDERS
July 2022 Cell Phone
65
RHONDA R GUY
Water/Wastewater Oper. Mang
1,095.00
SCHARNWEBER WATER COND. INC.
New Water line Chicago St
25,000.00
SCHENDEL PEST CONTROL
Mosquito Control
557.7
SCOTT GIANNETTO
July Cell Phone
65
TREAS-IA - SALES TAX
Sale Tax payment
112.08
TREASURER-STATE OF IOWA
With Holding payment
710
TREASURER-STATE OF IOWA
Withholding Adj Payment
710
VEENSTRA & KIMM, INC.
Prof Ser. 5/22-6/22
3,614.00
WELLMARK
894
IA DEPT OF REV- WET PAYMENT
QUARTERLY WET PAYMENT
1,421.00
IA DEPT OF REV- WET PAYMENT
QUARTERLY WET PAYMENT
62.94
IA DEPT OF REV- WET PAYMENT
QUARTERLY WET PAYMENT
64.94
Accounts Payable Total
140,866.04
Payroll Checks
3,393.90
***** REPORT TOTAL *****
144,259.94
GENERAL Donations
10,248.07
ROAD USE TAX
6,039.48
EMPLOYEE BENEFITS
1,760.34
WATER
34,101.23
WELL 5 CAPITAL PROJECT
3,614.00
SFR CBDG
80,548.60
SEWER
7,948.22
TOTAL FUNDS
144,259.94

K. Swaim made a motion to approve the consent agenda which consisted of the June minutes and July claims list, motion was 2nd by Loffgren, motion carried 3-0. The Marshall County Sheriff Report was read by Deputy Cecak. The water/wastewater report was given by Mayor Hemming, City Maintenance reported 5 Ash trees in the city park are dying due to the Emerald Ash Bore, asked council to consider getting them removed. There was a motion to approve Partial Payment Estimate No. 9 to Cahoy Pump, made by Loffgren and 2nd by Swaim, followed by a 3-0 vote; Hemming declared motion carried. A motion for the council’s approval of a new Library Board Member, Lois Keefer, was made by Swam and 2nd by Loffgren, followed by a 3-0 vote; motion approved. A motion to approve the sandblasting and painting of fire hydrants was tabled until 3 hydrants were replaced. A motion to approve the online bill pay with NIC was made by Kelley; 2nd by Swaim followed by a 3-0 vote; Hemming declared motion carried. Guest speaker Mike Stegman was present to ask the Albion City Council for a support letter, for a project that included the 213 acres just south of Albion previously owned by Clarence Mann and Lester Mount, to be turned into a natural wildlife/wetland area. Albion City Council agreed to the support letter. There was a discussion on getting cameras placed at the city park due to vandalism, Swaim to look into it. A motion to adjourn was made by Kelley, 2nd Swaim; roll call vote was 3 ayes 0 nays, Mayor Hemming declared meeting adjourned at 7:52pm.

Albion City Council
Regular Meeting
June 20, 2022 - 6:30 PM

Minutes from the regular June 20, 2022 Albion City Council meeting held at the Albion City Hall at 6:30 pm.
Meeting called to order by Mayor Hemming

The Pledge of Allegiance was said

Roll call was; L. Kelley, D. Loffgren, D. Stanton, K. Swaim and S. Wickam all present

A motion to approve the agenda was made by Loffgren and 2nd by Kelley, 5 ayes-0 nays

Motion to approve the consent agenda which consisted of the May 2022 minutes and the June 2022 claims list, was made by Swaim and 2nd by Wickam; vote was 5-0; motion carried

CLAIMS REPORT
VENDOR REFERENCE                      AMOUNT CHECK # CHECK DATE           
ACCESS SYSTEMS                 Copier Payment                    138.62 15054934 6/15/2022
AHLERS AND COONEY PC           Nuisance Abatement                231 25853 6/16/2022
ALBION FIRE DEPT.              May Meeting/Calls                 336 25854 6/16/2022
ALBION FIRST RESPONDERS        Feb/March 2022 calls/meeting      96 25855 6/16/2022
ALLIANT UTILITIES              May-22 3,773.63 15054909 6/6/2022
AssuredPartner Great Plain LLC Work Comp Premuims                3,140.00 25857 6/16/2022
BOLAR/GILL TREE SERVICE        Tree cleanup West St.             300 25858 6/16/2022
CARD SERVICES                  Stamps/Adobe                      189.89 15054910 6/20/2022
CASEYS GENERAL STORE, INC      May 2022 Fuel Bill                1,254.77 15054907 6/21/2022
CENTRAL IOWA MACHINE SHOP      Water Shut tools                  157.08 25859 6/16/2022
CHEM-SULT, INC                 SodiumHypochlorite                620 25860 6/16/2022
CUMMINS SALES & SERVICE        Maint on Pumphouse gen            537.3 25861 6/16/2022
EFTPS                          Fedral Tax Deposit May 2022       1,853.45 15054917 6/15/2022
EFTPS                          FED/FICA TAX                      1,481.81 15054920 6/27/2022
HAWKINS INC                    Poly 65lbs/freight                1,538.78 25863 6/16/2022
HEART OF IOWA COM COOP         LOAN HOI ALBION GYM DEMO          1,255.31 15054915 6/15/2022
HEART OF IOWA COMMUNICATIONS   June 2022 Phone Bill              318.27 15054918 6/5/2022
IOWA FINANCE AUTHORITY         SRF Loan DF0557R                  27,694.50 15054912 6/1/2022
IOWA FINANCE AUTHORITY         SFR Loan D0265R                   21,590.00 15054913 6/1/2022
IOWA LEAGUE OF CITIES          Member Dues 7/1/22-6/30/23        503 25864 6/16/2022
IPERS                          May 2022 IPERS Payment            249.33 15054916 6/15/2022
IPERS                          IPERS                             937.77 15054921 6/27/2022
JOHN DEERE FINANCIAL           Mower Blades                      142.88 15054908 6/20/2022
JUSTIN SABUS                   CONCRETE WORK ON BROWN/CLINTON    3,000.00 25891 6/29/2022
KEYSTONE LABORATORIES, INC.    Wastewater samples                633.75 25865 6/16/2022
MENARDS - MARSHALLTOWN         Park Maint/ Plumming Supplies     397.97 25866 6/16/2022
MOLER SANITATION               GARBAGE/RECYCLING                 198.38 15054911 6/2/2022
MOMAR INCORPORATED             BP-6000 35gals/freight            1,474.02 25867 6/16/2022
MUNICIPAL SUPPLY, INC.         3'WaterMeter/Gasket/Pumphouse     1,460.57 25868 6/16/2022
NEW CENTURY  FS                Weed Control Spray                592.19 25869 6/16/2022
RANEA WONDERS                  June 2022 Cell Phone              65 25849 6/8/2022
REGION 6 PLANNING COMMISION    1/1/22-3/31/22 CDBG Admin         990 25870 6/16/2022
RHONDA R GUY                   Water/Wastewater Manngement       1,095.00 25871 6/16/2022
SCHARNWEBER WATER COND. INC.   Backflow testing/parts            342.45 25872 6/16/2022
SCHENDEL PEST CONTROL          Pest control                      119.9 25873 6/16/2022
SCOTT GIANNETTO                June 2022 Cell Phone              65 25850 6/8/2022
TIMES REPUBLICAN               Notices                           130.83 25874 6/16/2022
TREAS-IA - SALES TAX           Sales Tax payment                 212.75 15054937 6/14/2022
TREASURER-STATE OF IOWA        STATE TAXES                       751 15054919 6/27/2022
TRI-STATE LOCK SERVICE         Padlocks and Keys for the         120 25875 6/16/2022
VEENSTRA & KIMM, INC.          Professional Services Apr-May     4,952.00 25876 6/16/2022
WEB ELECTRIC                   Electrial work/consession         5,707.51 25877 6/16/2022
WELLMARK                       Health Ins for June 2022          894 15054914 6/20/2022
Accounts Payable Total           91,541.71
Payroll Checks                      6,280.07
***** REPORT TOTAL *****         97,821.78
GENERAL   Donations               17,732.01
ROAD USE TAX                      6,781.82
EMPLOYEE BENEFITS                 561.73
WATER                             12,535.87
WATER DEBT FUND                   49,284.50
WELL 5 CAPITAL PROJECT            4,952.00
SEWER                             5,973.85
TOTAL FUNDS                       97,821.78

 

The Marshall County Sheriff report was read. B. Veenstra was present to give an update on Well #7 progress.

Water/Wastewater report was read by Hemming, water reported the continuation of calls for the brown water, seems to be the same area of town each time it happens, Giannetto filled everyone in on his attempts to fix the issues, Betts reported that he, Hemming and Guy has a discussion and formed a plan of action, that will include the flushing of the fire hydrants several times starting in the month of July, clerk was instruction to include a notice in the July water bill to serve as a warning for people to watch the water, to expect periods of dirty water during this time as it will stir up the system. Fire reported that they were getting the concrete blocks delivered for the retaining wall that the shipping container will sit on, asked if they could use the dirt that has been hauled in by the county from the road work south of town, for filler, council agreed. Reports 5 calls for service for the month. Parks reported that the lights at the ball field have been fixed, asked about getting the scoreboard fixed as well, and introduced Michelle Scheibel and Chelsea McRill, who have recently taken over the Albion Ball Club.

A motion was made by Kelley and 2nd by Loffgren; to approve the Legal Control Easement for Well #6 & #7, the motion carried 5-0

A motion was made by Loffgren and 2nd by Swaim, to adopt Resolution 2022-09 Legal Control Easement for Well #6 & #7 with City Compensation to the Iowa Natural Heritage Foundation of $100.00 annually until 2030.

A motion made by Swaim, 2nd by Stanton to approve the Change Order for the Delay of Acidization of Well #7 was carried with a 5-0 vote

A motion to approve the amended 2nd submittal of Change Order #6 for the Partial Payment #8 to Cahoy Pump Inc was made by Loffgren, 2nd by Kelley, vote was 5-0 motion carried

A motion was made by Swaim, 2nd by Wickam, with 5-0 vote to approve a contract with BDH Technology for hosting the city web page

A motion was made by Stanton to approve and accept a bid from Sabus Concrete in the amount of $3000.00 to patch the 3 areas of the streets, motion was 2nd Wickam with a vote 5-0 motion carried
A motion to approve Resolution 2022-08 Transfer of funds for the FY 21-22 year end was made by Swaim and 2nd by Loffgren with a 5-0 vote. Resolution 2022-08 was adopted

Mayor had requested that Giannetto get quotes for the cleanup of the former burn pile, as it was going to cost the city well over $16,000.00 for the city maintenance to do it, figuring in fuel prices for the truck and skid loader added to the cost of tonnage fees at the landfill. The fact that the city truck is currently having work done to the transmission that was to be done last fall. Giannetto got 2 bids, one from MD Construction Inc for $8575.00, and Top Notch for $18,000.00. Loffgren made a motion to accept MD Construction’s bid and get the former burn pile cleaned up. That motion was 2nd by Swaim, Hemming asked for a vote; the vote was 5-0 motion carried, Hemming instructed Giannetto to call MD Construction right away. Council instructed city maintenance to get a NO Dumping sign and see about placing a camera, and the city will start imposing fines for the violators.

A motion to adjourn was made by Kellley and 2nd by Swaim; 5 ayes – 0 nays. Meeting adjourned at 7:27pm

Albion City Council
Regular Meeting
May 9, 2022 - 6:30 PM

Minutes from the regular Albion city council meeting held on May 9 2022 at the Albion City Hall

The meeting was called to order by Mayor Hemming at 6:30 pm. The Pledge of Allegiance was said and roll call was; present were council members D. Loffgren, K. Swaim and S. Wickam, absent was D. Stanton and L. Kelley. Swaim made a motion to approve the agenda and Wickam 2nd the motion; vote was 3 yeses to 0 nos. Loffgren motioned to approve the consent agenda consisting of the minutes from the April council meeting and the May claims list. Swaim 2nd the motion, motion was passed by a 3-0 vote.


The Marshall County Sheriff report was read by Mayor Hemming, no comments followed. Veenstra was not present, Mayor Hemming gave an update on the Well #7 project. Chief Betts reported 6 fire calls so far for the month of May. Chief Betts also informed the Albion City Council that the new radios/pagers they were forced into purchasing for the new dispatching system, or go without Fire/EMS services in the city of Albion, was now going to try and charge $15.00 for each device, every month, per department which was going to cost the city of Albion roughly $6,000.00 a year for the use of the new pager/radio system. Betts stated this was not discussed at the time of the purchases, and that there was a meeting that he would like Mayor Hemming to attend with the Albion Fire Department to fight this new development of these charges, for radios/pager they were forced to purchase. EMS reported they had 2 new EMTs to join. Swaim reported some concerns with the lighting, new water heater and fences at the Albion Ball Park. Swaim was going to look into getting the repairs made. W. Dooley gave an update on the Albion Municipal Library, as of May 9 2022, still no hiring of a library director and that they were reopening search and extended the application deadline to May 31, 2022. J. Mann reported for the Economic Strategic Development committee that they were going to preform a 1 question survey at the Rail Trail Fest, and that they looking into grants to help support the Rail Trail Inc. There was a motion made by D. Loffgren to open the Public Hearing on the FY 21-22 Budget Amendments, 2nd by Swaim, followed by 3-0 vote, the Public Hearing was opened and the city clerk gave an overview of why the budget needed amended and by how much. Mayor Hemming asked for any comments from the public, no comments were made. Loffgren motioned to close the public hearing and Wickam 2nd , vote was 3 ayes to 0 nays. Swaim made a motion to approve and adopt Resolution 2022-07 FY21-22 Budget Amendment, Loffgren 2nd the motion, followed by 3-0 vote, Mayor Hemming declared the motion approved and passed on May 9 2022. Motion made to approve the contract agreement with the Marshall County Sheriff Office for service from July 1, 2022 to June 1 2023, by Loffgren was 2nd by Wickam followed by a 3-0 vote, motion carried. A motion to approve the quote and work by Scharnweber to put in a 4’’ waterline 400 ft North off of East Chicago St, was made by Loffgren and 2nd by Swaim, followed by at 3-0 vote, Mayor Hemming declare the motion approved. The motion to accept and approve the bids for 3 concrete patches, was tabled till the June meeting, pending the contractor’s ability to get copies of their licensees, bonds and certificates of liability insurance to the city clerk by the June meeting. A motion to adjourn was made by Swaim, 2nd by Wickam followed by 3-0 vote, Mayor Hemming adjourned the meeting at 7:23 pm.

Pat Hemming, Mayor; Attest: Ranea Wonders, City Clerk

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